Security
Secure Information Management
Protecting Your Information at Every Step
AMS takes security very seriously. Protecting confidential information is critical to our success. Being NAID AAA certified ensures that AMS has written policies and procedures that follow the industry’s strictest security standards.
Security at AMS is a team effort. Unannounced audits and annual renewals ensure that AMS continuously follows the guidelines set forth by the i-SIGMA / NAID organization. All employees go through an extensive training program including internal operating procedures, HIPAA/HITECH rules and regulations, and recognizing identity theft. Continuing education ensures our employees are up-to-date with industry standards.
AMS Secure Facility Features
At AMS Store and Shred, LLC the safety and confidentiality of your information is our top priority. Our facility is equipped with multiple layers of physical and digital security to ensure your records remain protected at all times.
- 24/7 Surveillance: Closed-circuit cameras monitor the facility around the clock, with 90-day digital video retention.
- Secured Perimeter: The building is enclosed by a 6-foot barbed wire fence and protected by an electronic access-controlled gate.
- Monitored Alarm System: A professionally monitored system provides immediate response to any breach or unauthorized entry.
- Barcoded Equipment: All storage equipment is barcoded and scanned to maintain an accurate chain of custody.
- Controlled & Tracked Access: All visitors must sign in and are escorted at all times within the facility to prevent unauthorized access. All employee door badge access is electronically tracked and logged to ensure facility security and monitor entry activity.
- Advanced Tracking: Our tracking software monitors equipment from pickup at your location through transportation and storage, ensuring full accountability.
AMS Fleet Security
Our fleet is equipped with advanced technology and strict protocols to ensure secure transportation of your sensitive materials.
- GPS Tracking: All vehicles are equipped with real-time GPS systems, allowing us to monitor routes and pinpoint vehicle locations anywhere nationwide.
- Tamper-Proof Cargo Seals: Maintain security throughout service and transportation.
- Protocols: Vehicles remain locked at all times – both while unattended and during transportation – to maintain strict chain of custody.
Employee Screening & Identification
At AMS, we take every measure to ensure your sensitive information is handled by trustworthy, verified professionals. Our employee screening and identification protocols include:
- Comprehensive Background Checks: All team members undergo extensive screenings prior to hire, with ongoing checks conducted regularly.
- Controlled Facility Access: Access to our secure facility is restricted through key card entry, ensuring only authorized personnel are admitted.
- Drug & Alcohol Testing: Mandatory pre-employment and random drug and alcohol screenings are enforced to maintain a safe and reliable workforce.
- Client Communication: Updated photos of AMS service technicians are regularly provided to clients and are available upon request.
- Visible Identification: Employees wear photo ID badges and AMS-branded apparel for easy identification.
Security Tips
How to Improve Security Levels for Your Business
If you enter any office, there’s a good chance you’ll notice at least one blue bin almost immediately. Whether situated by the printing/copier machine, beside each desk or in the lunchroom, blue bins are in virtually every business, and with good reason. Recyclables need to be disposed of properly and therefore shouldn’t be ignored, but the biggest question is: are these containers being used the way they should be? More often than not, confidential files make their way to these bins due to pure convenience and ease. The issue here is that documents are left unprotected and vulnerable to getting lost and/or stolen.
Think about the amount of records you generate, store, and circulate on a daily routine; you can bet that the majority of these records contain confidential, private matters. It is far too risky to dispose of this information without first having them thoroughly shred.
Maintain Total Protection with Secure Containers and Consoles
If you have business documents that are no longer relevant to your work but they do contain sensitive information, be sure to place these in secure, containers and consoles. These effective products are provided by AMS Store and Shred, when you partner with us for your document shredding needs. Our professional team will service these containers on-site at your location once your bins reach capacity or at a pre-determined service date.
Tips to Improve Security Levels
- Focus on establishing a work environment that is based on maintaining 100% security over sensitive business data. Success begins with top-down dedication from managers, so it’s crucial to reiterate this policy and set a good example.
- Consider a ‘shred-all’ policy for the most effective and reliable form of proper disposal habits. This is a very simple process that reminds your employees on the importance of securing confidential business records that no longer serve a purpose. You will save a great deal of money and time with this policy as you won’t be forced to determine what is deemed private and what isn’t. Save your employees this unnecessary hassle and shred everything.
- Carry out security audits regularly to determine where your business processes could use some attention or changes.
- Partner with AMS Store and Shred for all your secure, document shredding needs. We supply several options that will meet your unique needs and budget.
NAID AAA Certified
AMS Store and Shred, LLC is proudly NAID AAA Certified, the industry’s gold standard for secure information destruction. This certification ensures we meet the highest levels of security, compliance, and professionalism in document management.
As a NAID member, AMS Store and Shred, LLC is committed to upholding the highest ethical practices. AMS is regularly audited to comply with evolving data protection laws and best practices. Our processes reflect the necessary policies to safeguard customer privacy under both local and federal regulations.
To verify our NAID AAA certification, visit the NAID AAA Certification Directory
